What is required to secure a booking at Redbud Event Center? To confirm your booking, a 50% non-refundable deposit of the total rental fee is required upon signing the contract. The balance must be paid 90 days before your event. For bookings made within 90 days of the event, the full payment is due at the time of contract signing. Payment can be made via cash, check, or credit card (a 3.5% surcharge applies to credit card payments).

Is a cleaning deposit required? Yes, a $500 cleaning deposit is required at contract signing, payable by cash only. Up to $300 of this deposit may be refunded post-event, subject to a satisfactory cleaning check.

What is your cancellation policy? If you cancel more than 90 days before your event, you are eligible to receive a refund of half of your initial deposit. Cancellations made 89 days or less before the scheduled event date will result in forfeiture of the entire deposit.

What are the capacity limits at Redbud Event Center? The capacity can vary depending on the setup of the venue. We cannot rent the space for events that exceed our maximum capacity of 300 persons. Exceeding this limit may result in termination of the event.

What is the policy for damages? The client is liable for any damages caused by themselves, their guests, or vendors. Any damages identified will be charged to the client's credit card on file. An itemized list of damages and repair costs will be provided. The $500 cleaning deposit may be applied towards these costs.

What are the alcohol service regulations at Redbud Event Center? Alcohol is permitted in accordance with Oklahoma state and federal laws. Clients must provide a one-million-dollar liability insurance policy naming Redbud Event Center as the certificate holder. A licensed bartender must serve all alcoholic beverages, and food must be provided if alcohol is served. Service will cease one hour before tear-down, and no shots or drinks served neat or on the rocks are allowed.

What happens if there is inclement weather on the day of my event? REC reserves the right to cancel events due to severe weather conditions, such as thunderstorms, flooding, or tornado-like activity. If your event is canceled due to weather, we will work with you to reschedule on a mutually agreeable date. No refunds are given for cancellations due to weather.

Are there any video surveillance policies? Yes, Redbud Event Center is equipped with a 24-hour video surveillance system. By signing the rental contract, you consent to being recorded during your time at the facility. These recordings may be used for security reviews, legal proceedings, or promotional activities.

How should the venue be cleaned after an event? The client must ensure that both the interior and exterior of the facilities, including the parking lot, are returned to their pre-event condition. This includes bagging all trash, clearing tables, and removing decorations and personal items. Any spills must be cleaned promptly during the event.

Are there any decorating restrictions?  Is there a policy on candles and open flames? All decorations must be freestanding.  Candles are allowed as table decorations as long as the candles are in a container and the flame is lower than the top of the container, with the exception of lighting the unity candle. No open flamed candles on the floor or aisle.  The following are prohibited:  sand, glitter, paper confetti, fresh petals (inside), fake petals (outside), bubbles (inside), hay, birdseed, silly string, and more. Please note: No tape, nails, thumbtacks, etc. are allowed on the floors or walls. If you have questions, please contact us prior to decorating.

Are fireworks or sparklers allowed at Redbud Event Center?

• Fireworks: For the safety of all guests and to comply with local regulations, the use of fireworks is strictly prohibited on the premises of Redbud Event Center.

• Sparklers: The use of sparklers is permitted, but only in designated outdoor areas. It is important for the safety and enjoyment of all guests that sparklers are used responsibly.

• Cleanup: Clients are responsible for ensuring that all debris, including remnants from sparklers, is cleaned up from the outdoor areas and parking lot immediately following the event. This helps maintain the cleanliness and safety of the venue for everyone.

Can vehicles be left overnight? Please visit with us ahead of time if this may be a possibility. The safety of our guests is of utmost importance. If at any time during your event, it is in the best interest of a guest/guests to leave their vehicle, we will allow vehicle/vehicles to be left overnight. Due to events the next day, all vehicles must be removed by 10:00am the following day.

How far in advance do you need our final review paperwork? 30 days